Are you the dynamic, enthusiastic and well organised individual that can take the reins in organising and running our office of a growing landscaping company?

If so, you’ll be a real team player, friendly and committed with a ‘can do’ attitude. Well organised and dynamic, you’ll be keen to bring your experience to help shape this role and implement new working practices and structures to help improve the efficient running of our business while supporting its growth.

A trustworthy and honest individual, you’ll relish a challenge and enjoy being a key part of a small, but growing business. This is a great opportunity to help shape a fast growing business in the landscape industry.  You’ll enjoy the interaction that comes with being a key member of a small team and the responsibility of managing the office and heading up the administration and bookkeeping functions. 

Business Overview:

Cunningham Gardens specialises in creating and maintaining beautiful gardens and landscapes; offering a complete bespoke garden maintenance, restoration, development, installation and establishment service.

Since establishing in 2017, the business has flourished on recommendations from our clients. Our informal professional approach combined with craftsmanship, skill and attention to detail ensures we deliver a personal service to our clients that is of the highest standards.

We cover all of Kent, Sussex and London, working closely with our clients to undertake projects and maintenance of any scale.

Great customer service and communication are at the heart of everything we do and are key to delivering our clients with a first-class landscaping experience, from initial enquiry through to delivery of the finished garden and beyond.  We strive to provide excellence in whatever we do, be it offering advice on the phone, to leaving clients with their dream gardens.

Job Purpose:

Under the general supervision and guidance of the Managing Director, to be responsible for the day to day effective organisation, control and operation of the administration, finance and accounting records for the company. To actively carry out the marketing and business development role within the company. To support the ordering and supply of equipment and materials for the execution of our contracts. Also, some input into the HR side of the company, making sure contracts are up to date and assisting in performance reviews and other HR tasks as required.

Key Knowledge:

• Experience of a Xero, ideally.

• Proven experience in bookkeeping, administration and office/operations management

• Proven organisational and analytical skills with strong attention to detail

• A working knowledge of Microsoft Office (Word, Excel)

• A ‘hands on’ approach to tasks

• Ability to take on and accept full responsibility for own actions

Key Skills & Responsibilities:

Business development & marketing:

• Assist the director with the company’s long term plans for business growth and process improvement

• Assist in the preparation of client proposals

• Responding to customer enquiries and directing them to the appropriate member of staff

• Assist in promotional and marketing opportunities including attending relevant functions and events as required

• Assist with elements of business development

• Take a lead on setting up and organising office systems & processes

• Co-ordinating updates to the Company’s website and Social Media accounts

Bookkeeping & Accounts: 

• Preparing and issuing client invoices, processing purchase invoices and sales invoices to Xero.

• Arranging payment of monthly supplier accounts and all other sundry payments and updating Xero as required

• Uploading invoices to Xero

• Processing payments to staff and suppliers including some materials ordering and the chasing of debtors and maintaining a debtors list

• Reconciling Xero and bank accounts

• Liaising with the company’s accountants as required

• Produce the monthly profit & loss account and report to the Directors

• Updating and maintaining holiday and sickness records

• Updating and maintaining company cash flow records

• Carry out weekly back-ups of the computer system

Administrative:

•  Maintain the company’s client database

• Responding to customer enquiries and directing them to the appropriate member of staff

• Maintaining supplies of stationary and office equipment

• Management of the supplier library data and filing of paperwork as required

• Managing and updating staff project allocation records

• Support the recruitment process & sign-up new starters

• To carry out such duties as are required and as are commensurate with the grade of post

In return for your skills and hard work we will offer:

• An industry competitive salary

• A positive working environment where our employees feel challenged, can grow in their roles and have a sense of pride and achievement in what they do.

• Opportunities to progress the role and salary as the company grows

• Training opportunities as required to develop and fulfil the job roll. 

Personal Attributes:

• Committed to the Vision, Mission and Values of Cunningham Gardens

• Have a positive ‘can do’ attitude and be enthusiastic and engaged in your work

• Always show respect to colleagues, clients and suppliers

• Always be honest with yourself and your colleagues

• Help to build a positive team spirit by helping others and being an engaged team player

• Be accountable for your actions and be able to explain why you did or didn’t do something

• Strive to develop your industry specific knowledge and learn from those around you both in and outside of working hours

• Always promote the company in a professional manner

• Take ownership of all that you do and be accountable for results. Be able to motivate yourself without direction 

• Be punctual so as not to impact your colleagues

• Be able to prioritise tasks, be flexible and adapt to changing deadlines

Salary: £25,000 pro rata

Start – 1st April 2025

Part time. 20-30 hours per week. Would accommodate a working parent around school hours. However a full time position would also be considered.

If you think you are the perfect fit for this role and would love to work with us, please click the button below to apply.

This is a full time position on a 40 hr week basis, with extra hours to be undertaken during busy periods to meet business requirements. This position will be working across our soft landscape division undertaking, maintenance, planting, soft landscaping and a further wide variety of works. 

The successful candidate/s will have the following attributes -

• Must have at least 2 years industry experience.

• Must have excellent plant and horticultural knowledge. 

• Excellent attention to detail.

• Ability to work independently and as part of a team.

• Ability to engage with our clients, suppliers and team. 

• Have excellent personal presentation and time management. 

• Want to process within the business and most importantly have an excellent sense of humour. 

• Clean driving license. 

Please apply by submitting your CV and a cover message.